terms & conditions for photo sessions

sessions

you will be required to sign a photography session contract and a model release form before any session can take place. these documents protect both deana hall photography and yourself against any misunderstanding. please ensure that you read the documents and terms and conditions before signing.

booking fee 

a booking fee of £25.00 is required for every session and is non refundable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation. all booking fee's must be paid within 24 hours of booking and will be deducted from the session price. the remaining balance is payable on the day of your session. if the photographer fails to appear at the place and time specified, the booking fee shall be refunded to the client. 

payments 

payments can be made via bank transfer and in cash. additional images are prepared after the payment has cleared. we do not hold responsibility for delays caused by late payments.

the charges in the session contract are based on the photographers standard price list. this price list is adjusted periodically and future sessions or orders shall be charged at the prices in effect at the time the session or order is placed. please contact me for payment information for events and weddings.

travel

client will be charged an additional £10.00 per 10 miles for travel. the client shall reimburse the photographer for any additional costs the photographer may incur for travel, meals, parking, and other reasonable costs necessary to the performance of these services.

sickness & cancellations

we understand that children can be unpredictable and can fall ill at any time. in the event of sickness prior to the session, client agrees to make every possible effort to inform deana hall photography no later than 72 hours prior to the start time of the booked session. the session can be transferred to a new date which will be at the convenience of both parties. sessions can only be rescheduled once. no-shows will be treated as a cancellation. once a session starts it cannot be rescheduled. please do not attend the studio feeling sick/unwell as the session will be stopped and the booking fee will be lost.

repeated sitting

if your children are very lively and find it difficult to sit still or do not like having photos taken of them, please do not force them to come to a photo session. it is usually a waste of time for both, me as a photographer and the parents. please keep in mind, that my job as a photographer is to capture portraits and this is my main focus during each session. repeated sitting is only offered due to unforeseen circumstances whereby i am unable to provide a full gallery i.e. equipment failure etc.

 

deana hall photography can not be held responsible for delays in gallery preparation caused by equipment failure or clients delayed selection from an online gallery. editing and retouching can take up to roughly 2 weeks from the moment i receive selected images. if you require your images for a certain date please book well in advance.

storage of digital photos

deana hall photography reserves the right after a period of 8 weeks from the date that we informed client that gallery is ready to delete all or any images. after receiving purchased images, deana hall photography will no longer be responsible for storing clients image files.

 

after receiving the usb it is the clients responsibility to check the images. if there is a faulty usb, deana hall photography will replace it at no extra cost once the faulty usb has been returned for testing. client is responsible for making a back up of all photos from the usb. please ensure that you make multiple copies on your computer, cloud or any other storage. 

print quality

when printing your photos, please note that deana hall photography can not be held responsible for poor quality prints from printing shops or online printing. deana hall photography can provide you with professional prints.

responsibility of any damages

you agree to hold harmless, deana hall photography from any dispute in the event you become injured during your session or while on studio premises. deana hall photography will not be held liable for any injury incurred by you or your family, or any damage to your property during the session or while on studio premises. client will take responsibly of any damages caused by client or clients family during the session and may be charges to replace props/items that belong to deana hall photography.

display

the client hereby allows the photographer to display any images covered by the booked session to generally promote the business by means of advertising, publicity material, websites, social media and other such media. 

client will receive photographs on cd with print release form for personal use. original photographs are not included, only edits. client understands that when publishing photos on websites, i.e. facebook, instagram etc., client will not edit the photos in any way i.e. editing the watermark, cropping, filters etc.

copyright

the 1988 copyright act assigns the copyright of the images to the photographer. it is contrary to the act, and therefor illegal, to copy these images, or allow them to be copied, by any means photographic, by computer, internet or otherwise, by any person or machine other than by the photographer or without her consent.

other

the client shall assist and cooperate with the photographer in obtaining the desired photographs, including but not limited to specifying persons and/or scenes to be photographed, taking time to pose for photographs at the photographers direction and pre-shoot consultations. the photographer shall not be responsible for photographs not taken as a result of the clients failure to provide reasonable assistance or cooperation. 

client will be respectful to photographer and all parties being photographed. photographer has the right to end the session, without refund, if there is lack of cooperation or respect.

terms & conditions for wedding photography

weddings

you will be required to sign a wedding photography contract and a model release form before any session can take place. these documents protect both deana hall photography and yourself against any misunderstanding. please ensure that you read the documents and terms and conditions before signing.

booking fee

 

the £100 booking fee secures the time and services of the photographer for the wedding and is non refundable or transferable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation. all booking fee's must be paid within 24 hours of booking and will be deducted from the wedding package price. weddings that must be postponed to a later date will retain the booking fee as long as the photographer can re-schedule for the new date and time.

payments

 

following payment of the booking fee, the remaining balance must be paid no later than 2 weeks prior to the wedding date. in the event of the balance not been paid 14 days prior to the wedding, deana hall photography reserve the right to withdraw their services or charge a £50 late payment fee.

cancellation 

 

the client may cancel their contract at any time by giving written notice to the photographer but in doing so shall forfeit any monies already paid. cancellation less than fourteen days before the wedding date will result in payment in full by the client for the agreed package.

 

in the event of postponement, then at the discretion of deana hall photography and subject to availability, monies other than the booking fee may be applied to the new wedding.

 

it is essential to inform the photographer as soon as possible of any changes of venue, times, or contact details etc.

 

attendance

in the unlikely event of a total photographic failure/theft or cancellation of the contract by either party for reasons beyond their control (death, injury, sickness etc.), their liability shall be limited to a full refund of all monies paid. the photographer shall not be liable for further costs either directly or indirectly incurred and the client accepts this fact.

 

deana hall photography carries full public liability and professional indemnity insurance.

additional expenses

 

the couple are responsible for any parking and accommodation costs. our half day package includes up to 10 miles travel and our full day package includes up to 20 miles travel. if the event is taking place over 10 or 20 miles from our premises, you will be charged an additional cost of £10 per 10 miles.

medical and safety issues

 

deana hall photography will not be responsible for any medical problems arising from the photography services offered. whilst every effort is made to ensure client safety, we ask that common sense is exercised on the part of the client/guest, any medical condition which could affect photography proceedings must be put in writing prior to your wedding so that the photographer is clearly aware of any health and safety issues. e.g if any member of the wedding party could/is affected by the use of flashing lights, deana hall photography must be informed prior to the wedding. 

 

clients accept by not informing us of any health problems they are in violation of their contract and accept deana hall photography will not be liable unless medical conditions are stated before your wedding.

discontinuance of service

 

in circumstances where violence, sexism, inappropriate sexual behaviour and/or extreme bad language are used against deana hall photography, deana hall photography reserves the right to cancel the services offered to the client immediately and without refund and without notice.

copyright

the 1988 copyright act assigns the copyright of the images to the photographer. it is contrary to the act, and therefor illegal, to copy these images, or allow them to be copied, by any means photographic, by computer, internet or otherwise, by any person or machine other than by the photographer or without her consent.

license and coverage

 

the photographer shall be granted artistic license in relation to the poses photographed and the locations used. although every effort will be made to comply with the clients requirements, the photographers judgement regarding the location, poses and number of photographs taken shall be deemed correct.

 

for bookings involving a church ceremony or at certain other venues, photographers movements are sometimes restricted by the minister or official in charge: photographing of parts or even all of the ceremony may be restricted or prohibited, as may the use of artificial lighting. the photographer cannot accept responsibility for limited coverages in such cases.

 

display

 

the client hereby allows the photographer to display any images covered by their wedding contract and to generally promote the business by means of advertising, publicity material, websites, social media and other such media, providing that the images are used lawfully and without damage to the clients.

online gallery

deana hall photography can not be held responsible for delays in gallery preparation caused by equipment failure or clients delayed selection from an online gallery. editing and retouching can take up to roughly 8 weeks from the date of the wedding.

storage of digital photos

deana hall photography reserves the right after a period of 52 weeks from the date that we informed client that gallery is ready to delete all or any images. after receiving purchased images, deana hall photography will no longer be responsible for storing clients image files.

 

after receiving the usb it is the clients responsibility to check the images. if there is a faulty usb, deana hall photography will replace it at no extra cost once the faulty usb has been returned for testing. client is responsible for making a back up of all photos from the usb. please ensure that you make multiple copies on your computer, cloud or any other storage. 

print quality

when printing your photos, please note that deana hall photography can not be held responsible for poor quality prints from printing shops or online printing. deana hall photography can provide you with professional prints.

complaints

 

if you feel you would like to register a concern with us we respectfully request that you address any complaints within 7 days of the receipt of your images or proofs to deana hall photography either by email to deanahallphotography@hotmail.com or in writing to deana hall, 1 swain crofts, leamington spa, cv31 1yw.

deana hall photography reserves the right to modify these terms and conditions at any time. by making any booking with deana hall photography the client is stating that they have read and understood these terms and conditions and accept them in full.

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